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How to set up microsoft teams video meeting. Meetings and conferencing in Microsoft Teams

 

Microsoft Teams includes the Outlook add-in, which lets you create new Teams meetings directly teams app Outlook. You can also view, accept, or join meetings in по ссылке app. Note: Currently, how to set up microsoft teams video meeting can schedule Teams meetings from Outlook, but not choose a channel to have them in.

Schedule a Teams meeting. Remove Teams from a meeting. Make all meetings Teams meetings. Select New Teams Meeting at the top of the view. Note: Even if you begin by selecting New Meeting or New Appointmentyou can make it a Teams meeting by selecting Teams Meeting at the top of the new event form. Add your invitees to the Required or Optional field s —you can even invite entire contact groups formerly known as distribution lists.

Note: The Teams meeting join details are added to the meeting invite automatically. For automated troubleshooting, you can run the Microsoft Support vidso Recovery Assistant. To manually troubleshoot this problem, see Use the Teams Meeting add-in in Download 2020 with license download quickbooks 2020 with license. In the new event form, select the Teams meeting toggle to turn it on. You can remove Teams from a meeting while how to set up microsoft teams video meeting creating the meeting, but not after you send the invitation.

You can turn on a Calendar option so that all the meetings you schedule from Outlook—including Outlook on the web and mobile—will be held online with Teams. Note: Depending on the release update schedule for your organization, you may not currently have videeo to this feature. Under Calendar optionsselect Add online hp to microsfot meetings.

At how to set up microsoft teams video meeting top right of the screen, select Settings and then View all Outlook settings at the bottom right. In Outlook, tap the calendar icon in the bottom right of the app, then tap.

You can turn on a Calendar option so that all the meetings you schedule from Outlook—including Outlook on the desktop and web—will be held online with Teams. In Outlook, tap your profile picture or the Office icon at the top left how to set up microsoft teams video meeting then Settings.

Under Account Settingstap Online Meetings to turn the toggle switch on. Use the Teams Meeting add-in in Outlook. Microsoft Teams. Schedule a Teams meeting from Outlook. Microsoft Teams More In this article Schedule a Teams meeting Remove Teams from a meeting Make all meetings Teams meetings Schedule a Teams meeting In Outlook, tap the calendar icon in the bottom right of the app, then tap. Scroll down to Teams Meeting and turn the toggle switch on.

Add your meeting details and then tap the check mark in the top right of the app. Remove Teams from a meeting You can remove Teams from a meeting while you're micrksoft the meeting, but not after you send the invitation. In the New Event form, tap the Teams Meeting toggle to turn it off. Make all meetings Teams meetings You can turn on a Calendar option so that all the meetings you schedule from Outlook—including Outlook on the desktop and web—will be held online with Teams.

In the New Event form, tap the Teams meeting toggle to turn it off. Need more help? Expand your skills. Get new features first. Was this information helpful? Yes No. Thank how to set up microsoft teams video meeting Any more feedback? The more you tell us the more we can help.

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How to set up microsoft teams video meeting. Creating video meetings in Microsoft Teams

 

These recordings will be available in Teams channels or meeting chats shortly after the meeting ends for 21 days. After 21 days, the meeting recordings will be deleted. Meetings recorded before August 20th, , will not be affected by this change. If you wish to keep a recording for longer than 21 days, the content will have to be manually downloaded and then if required, uploaded to Stream.

Click on meet. Please note that the video tutorial refers to inviting external guests via a telephone number. To spotlight your own video, first select Show participants. Then, under Participants , right-click your name and select Spotlight. You can spotlight anyone else's video this way, as well.

For more details, see Spotlight someone's video in a Teams meeting. To hide your own video, select More options in your video feed next to your name and choose Hide for me. This will hide your video for your own view, others will still see your video.

Teams crops some videos to make them fit your screen better. When you join a Teams meeting or call on the mobile app, you can customize your video experience—and the video you share with others—in a bunch of different ways. To turn on your video before a meeting, just tap Turn video on right before you join. You may want to turn your video on or off over the course of a meeting—if you'd prefer people only see you while you're talking, for example.

Go to the meeting controls anytime during the meeting and tap Turn video on. You can blur your background before or during a meeting if you don't want others to be able to see what's behind you.

You'll appear nice and clear while everything behind you is subtly concealed. Before the meeting, just tap Background blur in the upper left corner of your screen before tapping Join. For more details about changing your background, see Change your background for a Teams meeting. For example, in a large meeting, you may want to see as many video feeds as you can at one time. The default view when you join a meeting.

When there are more than seven others in attendance eight if you're using a tablet , Teams features the people who have their video turned on and those who speak the most. Your video feed is always in the lower-right corner of the screen. If you're using a phone , you can see up to eight featured participant videos and 15 additional people to scroll through at the bottom of the screen.

If you're using a tablet , you can see up to nine featured participant videos and 20 additional people to scroll through at the bottom of the screen.

This option's available when at least nine people have their cameras turned on. You can view up to participant videos though not all at once. The maximum number of people you can see on your screen at once depends on your device and its software. Together mode is available when a meeting has at least five people in it. To change the scene, tap on the scene name in the bottom left corner of your screen.

To pin someone's video to your view regardless of who's talking, press and hold the video you want, then tap Pin. When a video is spotlighted, it's essentially pinned for everyone in the meeting. For now, you're not able to start or stop spotlighting on the mobile app, but when someone using the desktop app spotlights a video, that video will be spotlighted for you just like it is for people on the desktop app.

For more info, see Spotlight someone's video in a Teams meeting. Microsoft Teams. Using video in Microsoft Teams. Microsoft Teams More Turn your video on or off Before a meeting To turn on your video before a meeting, just select Camera right before you join.

During a meeting You might want to turn your video on and off over the course of a meeting—if you'd prefer people only see you while you're talking, for example.

Change your background If you want to change what appears behind you in your video, you can either blur your background, or replace it entirely with any image you want. Notes: The Change your view feature is available as part of the public preview program and may undergo further changes before being released publicly. Turn your video on or off Before a meeting To turn on your video before a meeting, just tap Turn video on right before you join. Remember, in a Microsoft Exchange calendar, all Microsoft Teams Meetings will show a Join button five minutes before a meeting is set to start.

After selecting Meet now, you have the option to change your meeting name by typing in the box under Meeting name. Click the rectangle icon to the right of the link to copy it to your clipboard.

The Microsoft Teams Outlook add-in allows people to view, accept, or enter meetings from Teams, or Outlook. To schedule a meeting, open Outlook and click on New Teams Meeting in the calendar view. Add your meeting subject, as well as a location, start time, and end time, then click Send to inform your team. Add guests to your team by selecting Teams and then visiting the team in your list. Video conferencing is a great way to bring teams together, regardless of where your users are.

However, people may be reluctant to join a video meeting if their environment is messy or distracting. You can also add custom backgrounds like an office environment or company logo, rather than blurring out the background.

Microsoft introduced virtual backgrounds for Microsoft Teams in April For something more advanced, and to stand out in front of your boss, colleagues, or clients, you can opt for a third-party background. To download a selection of premium Microsoft Teams backgrounds, you can choose from high-quality images here.

   

 

Using video in Microsoft Teams - Turn your video on or off

   

Upgrade to Microsoft Edge to take advantage of the latest features, security updates, and technical support. You've completed Get started. Now you're ready to add the meetings workload, including audio conferencing , video, and sharing.

This article walks you through the rollout of meetings and audio conferencing. Start by watching our Teams meetings, conferencing, and devices video minutes :. To learn more about the meetings experience for your users, see Meetings and calls. New in April : Meeting organizers can end a meeting for all meeting participants in Teams by clicking End meeting in the meeting controls within the meeting.

Advisor for Teams preview walks you through your Teams rollout, including meetings and conferencing. It assesses your Office environment and identifies the most common configurations that you may need to update or modify before you can successfully roll out meetings and conferencing in Teams.

For details about Teams meetings and conferencing on different platforms, see Teams features by platform. Teams provides a great out-of-the-box experience for your organization, and most organizations find that the default settings work for them. This article helps you decide whether to change any of the default settings, based on your organization's profile and business requirements, then it walks you through each change.

We've split the settings into two groups, starting with the core set of changes you're more likely to make. The second group includes the additional settings you may want to configure, based on your organization's needs.

Before scaling your meetings deployment across your organization, take time to review and confirm that your environment is ready to provide users with the best possible experience.

Review the following information and make any required changes to your environment as needed. To get the best experience on Teams, your organization must have deployed Exchange Online and SharePoint Online, and you must have a verified domain for O such as contoso. To scale meetings across your organization you should ensure that all user locations have internet access to connect to the Office Services. At a minimum you should make sure that the following common ports are open to the internet from your user's locations These are the settings that most organizations want to change if the Teams default settings don't work for the organization.

Teams provides a set of custom administrator roles that can be used to manage Teams for your organization. The roles provide various capabilities to administrators. Meetings settings are used to control whether anonymous users can join Teams meetings, set up meeting invitations, and if you want to turn on Quality of Service QoS , set the ports for real-time traffic. These settings will be used for all of the Teams meetings that users schedule in your organization.

Meeting policies are used to control what features are available to users when they join Teams meetings. You can use the default policy or create one or more custom meeting policies for people that host meetings in your organization. To learn more, see the Meetings in Microsoft Teams tutorial.

Audio Conferencing provides organizations with additional entry points to any meeting ad hoc or scheduled by allowing meeting participants to join via public switched telephone network PSTN by dialing in using a traditional land line, private branch exchange PBX , or mobile phone. When you're ready to roll out Audio Conferencing, see the in-depth Audio Conferencing rollout guidance. For an optimal meeting experience in Teams, consider using Teams devices such as room systems, phones, headsets, and cameras.

To learn more, see Teams devices for intelligent communications. Use activity reports to see how users in your organization are using Teams.

For example, if some don't use Teams yet, they might not know how to get started or understand how they can use Teams to be more productive and collaborative. Your organization can use the activity reports to decide where to prioritize training and communication efforts. Bandwidth planning lets organizations estimate the bandwidth that will be required to support meetings across their wide area networks and internet links so they can confirm that the network is correctly provisioned to support a scaled out meeting service.

Teams won't let users schedule meetings or live events when they're offline or running with limited bandwidth. Users can record their meetings and group calls to capture audio, video, and screen sharing activity.

There is also an option for recordings to have automatic transcription, so that users can play back meeting recordings with closed captions and search for important discussion items in the transcript. The recording happens in the cloud and is saved in Microsoft Stream, so users can share it securely across their organization. To find the recording for a meeting, go to the meeting conversation.

At launch you'll be able to opt-in to this experience, in November you'll have to opt-out if you want to continue using Stream, and some time in early we'll require all customers to use OneDrive for Business and SharePoint for new meeting recordings. To learn more, see Teams cloud meeting recording. Teams live events policies are used to manage event settings for groups of users.

You can use the default policy or create additional policies that can be assigned to users who hold live events within your organization. Organizations with many conference rooms may want to consider a structured approach to inventorying their rooms, identifying the appropriate devices, and then rolling them out. Cloud video interop makes it possible for third-party meeting room devices to join Teams meetings. Video teleconferencing with content collaboration helps you make the most out of meetings.

However, meeting room systems and devices are expensive to upgrade. Cloud video interop for Teams works with third-party systems and delivers a native meeting experience for all participants — in meeting rooms or inside Teams clients.

When planning a larger rollout of personal devices to support meetings or voice deployments, consider using a repeatable site-by-site rollout process that delivers repeatable quality.

Teams gives you two ways to monitor and troubleshoot call quality problems: Call Analytics and Call Quality Dashboard. Call Analytics shows detailed information about the devices, networks, and connectivity related to the specific calls and meetings for each user.

Call Analytics is designed to help admins and helpdesk agents troubleshoot call quality problems with specific calls, whereas the Call Quality Dashboard is designed to help admins and network engineers optimize a network. Call Quality Dashboard shifts focus from specific users and instead looks at aggregate information for an entire Teams organization. It's important that you understand the overall health of the Teams service so that you can proactively alert others in your organization of any event that affects the service.

The Operate my service articles provide in-depth guidance for service operations. Skip to main content. This browser is no longer supported. Download Microsoft Edge More info. Table of contents Exit focus mode. Table of contents. Note For an overview of making the transition to remote learning and resources to help you get started, see our remote learning home page. Resources to assist educators and students with remote learning are available in Remote teaching and learning in Office Education.

Note For details about Teams meetings and conferencing on different platforms, see Teams features by platform. Important Teams won't let users schedule meetings or live events when they're offline or running with limited bandwidth. Submit and view feedback for This product This page. View all page feedback. In this article. To assign admin roles, see Assign administrator and non-administrator roles to users with Active Directory. See the Meetings in Teams tutorial to learn more about meetings settings.

Will I customize the initial meeting policies? Do I require multiple meeting policies? How will I determine which groups of users get which meetings policy applied?

Read Manage meeting policies in Teams. Read Manage your devices in Teams. Read Meeting room devices and solutions.

Read Use activity reports for Teams. Read Monitor usage and feedback in Teams. See Network Readiness for more information and links to tools to simplify your planning process. See Turn on or turn off recording transcription. See the live events articles for more information about planning for, setting up, and configuring Teams live events.

Check out the Plan Microsoft Teams Rooms articles. Read Cloud Video Interop for Teams. The Site enablement playbook for Teams provides a good foundation that you can use for your own deployments.

The guide is focused on voice, but the general principles of device delivery, account readiness, adoption, and training apply to a large meeting deployment. Read Use Call Analytics to troubleshoot poor call quality for information about permission levels required to troubleshoot call quality issues. Make sure this person has the Teams admin permissions they need in order to manage your meetings service.